Here’s a quick step-by-step guide to organising your own event for King’s College Hospital Charity
- Choose your event! If you need some inspiration, contact our fundraising team who will be able share lots of ideas and advice with you.
- Think about the legalities. If you are running a raffle or collection, there are some fundraising regulations you need to be aware of. See below for some hints and tips on ensuring your fundraising is safe and legal.
- Promote your event. First, set up a JustGiving page. It is one of the quickest and easiest ways to raise sponsorship money. You can personalise your page with pictures and share exciting updates about your fundraising. Once your page has been created and personalised then you are ready to share your fundraising event with your family, friends and co-workers by sending them an email with your fundraising page link. Download our step-by-step instructions on how to set up your JustGiving page.
- Have fun! You have worked so hard organising your amazing fundraising event; don’t forget to enjoy it! Take lots of pictures throughout the day and don’t forget if you are sharing them online to tag us and we can share your fantastic fundraising with our supporters as well.
- Let us know how it went! We love hearing what our incredible fundraisers have been up to, so please do let us know how your fundraising went and share any pictures with us that you have from your event. If you're happy for us to share your story on our social media platforms, find out how to become our Friday Fundraiser here.
- Pay in your fundraising money. You can find details below on how to do this securely, so we can put every penny to good use to support King's.
Raffles are a great way to raise money, especially if there are exciting prizes to be won. If you are holding a raffle during your event, here are a few things to remember:
- Sale and draw of tickets happen on the same day/night – you’ll need a licence if tickets are sold in advance.
- Tickets must all be the same price.
- You must draw the winner(s) before the end of your event.
- Tickets can only be sold to people aged 16 or over.
If you want to know more about organising a raffle or lottery, consult your local council or visit the Institute of Fundraising website at www.institute-of-fundraising.org.uk.
To collect money in public places such as high streets, you might need a street collection license from your local authority. Visit www.gov.uk/street-collection-licence for all the details. If you intend to collect money in public places, here are a few things to remember:
- Some councils need up to two months’ notice before issuing a licence, so plan ahead and get in touch with them as early as possible.
- If you are planning to collect on private land (supermarkets, train station etc.) you will need permission from the landowner or manager.
- If you are planning to organise a collection, please let the community team know, as they will be able to provide you with a letter of authority, collection buckets and charity tops.
We regret we are not able to underwrite the cost of any event, and are unable to assist with the direct organisation of your event. Therefore, ensure that your event is organised efficiently and safely. We cannot accept any responsibility for your event or anyone who participates in it.
You should complete a risk assessment before your event. A risk assessment will highlight any potential hazards or risks and then state what steps you will take to minimise those risks. The Health and Safety Executive has further information; www.hse.gov.uk
Check if you need public liability insurance. If you are hiring a venue, or holding an event at school, church, work or university, this may already be included, but be sure to check beforehand. Think about First Aid and fire safety. It’s good to have at least one trained first aider on site if there is any risk of accident or injury.
Collection tins and buckets
If you would like to support us but are short on time, collection tins and buckets are a great way to get started. They’re secure, can be placed anywhere, and enable people to donate small change that can make a big difference.
- Request a collection tin or bucket by contacting us on 020 4526 8050 or [email protected]
- Once you receive your tin or bucket, place it on a counter or in a staff room and let the money roll in!
- When your tin or bucket is full, get in touch with us so we can help you return the cash you’ve raised.
If you’d like to support King’s College Hospital Charity and could place collection tins and shops in your local high street, why not volunteer as a collection tin coordinator?
How to pay in your sponsorship money
Paying online is by far the best way to get your fundraising money to us efficiently and securely to have the biggest impact for King's. If you can't pay online, you can post us a cheque or give us a call to pay by card.
Please send a cheque made payable to King’s College Hospital Charity to:
King’s College Hospital Charity, Coldharbour Works, 245a Coldharbour Lane, London SW9 8RR.
Remember to tell us the event you took part in, and your name and address so we can thank you for your donation.
Call us on 020 4526 8051 to donate by credit or debit card.
Email us at [email protected] if you have any questions.