Apply for a small grant

Most of our small grants are funded through our 250+ designated funds. Below you'll find a breakdown of the process of applying for a small grant under £5k from one of our designated funds.

Before you start

  • Familiarise yourself with what a designated fund is.
  • Talk to the relevant Fund Advisor about using the designated fund in your area, whether the fund’s purpose covers your idea, and whether they support your application.  A list of the designated funds and the fund advisors can be found here.
  • Ask your line manager about what approvals are required at King's before making the request. For equipment, you should consult your service or general manager for advice on King's processes and approvals.
  • Watch the tutorial video below with top tips on completing your application.

The application process

Applications funded through designated funds must be supported and authorised by the relevant fund advisor. The fund advisor will be emailed a copy of your completed application form and asked to confirm their authorisation for it through an online process. 

Please ensure you provide accurate details as part of your form submission, and ideally let them know so they are expecting the authorisation request. The charity will not be able to process your application without this authorisation. 

After approval by the fund advisor, the application will be submitted to King's College Hospital Charity's team for processing.

What is a small grant?

A small grant is an amount of funding under £5,000 awarded to an application to start or deliver specific services or activities that help improve patient care or staff welfare within the Trust. 

As long as the grant holder adheres to King's College Hospital Charity’s Terms & Conditions, grants do not need to be paid back.

Who can apply?

Applications for small grants from designated funds always require approval from the fund advisor. Any member of King's staff can apply, but only with prior authorisation from the relevant fund advisor. Please do not start an application unless you have that authorisation, as it will waste everyone's time.

Where can I get funding and how much can I apply for?

Funding of up to £5K is available from designated funds - see this list of designated funds to identify if there is a suitable fund in your part of King's.


Is support available to help me with my application?

When will my application be submitted to King’s College Hospital Charity?

Once an application has been made using the small grants form it will go to the fund advisor for approval. 

Following approval of your application by the Trust the Charity will review and may come back to you to ask for more clarification on information. We aim to process
small grant applications within 10 days.

Procurement requests

Please provide supplier quotes and ensure that the supplier is on the Trust Oracle system prior to submitting your application. The Charity will procure outside Oracle at our discretion with Trust approval.  

All equipment requests should be approved by the relevant departments (e.g., MEMs) to ensure adherence to the Foundation Trusts procedures and/or to ensure compatibility with existing equipment, on-going maintenance, and adherence to the Trusts standards of care. Please speak to your Service Manager (otherwise General Manager) about getting consent and approval. 

We are a small team with limited capacity to process procurement requests. Procurement can take up to one month or longer for large orders. 

We suggest reimbursement or invoice payment wherever possible.

Invoice payment requests

A copy of the invoice must be provided.

The Charity may come back to you to ask for more clarification on information.

Reimbursement requests

Receipts must be provided and can be photographed/ scanned and attached to your application. 

Patient or family hardship requests

Applying for a small grant

This video guides you through the small grant application form.