Here are some of the most frequently asked questions about making the most of your Crown Fund application, and how to apply. Can't find the information you're looking for? Drop us a line at - we're here to help! 

Guidance for applicants

What are the key elements of a successful application to the Crown Fund?

The Charity is issuing this call to enable staff from any department or specialty, at any site within King’s College Hospital Foundation Trust (“the Trust”),  to conduct small scale projects that have the potential to make a big difference to a patient’s time in hospital.  

The expenditure has to be for projects or activities where:

  • the positive impact on patient experience can be measured;
  • the benefits will be sustained beyond the life of the initial project;
  • the activity is clearly over and above the core NHS service requirements ( “additional”).

We also want to encourage applications for projects where:

  • patients and services users and their families are directly involved;
  • teams are involved in delivery; eg multi-disciplinary clinical teams and/or non-clinical staff and/or volunteers.


How much can I apply for?

Applicants may request funding worth up to £25,000. A total fund of £150,000 is available.


Who can apply?

Applicants must be employees of King's College Hospital NHS Foundation Trust (or hold an honorary contract).


What applications would not be eligible?

We are specifically excluding projects:

  • that relate solely to staff development and support, or research;
  • are from wards and specialties in which there are significant Designated Funds that could be applied for this purpose i.e. above 50k;
  • for replacement equipment and basic refurbishment projects
  • which include costs of permanent mandatory staffing or items of equipment required to support standard clinical care;
  • in which work, has already commenced before a decision on the grant application is received;
  • require additional funding to complete the project unless it is already approved by the additional funders.


What's the application process?

  • The applicant must be sumbitted online via the King's College Hospital Charity website, here
  • The applicant must have the approval of their deputy/director of operations in order to make the application
  • The application must include a detailed budget spreadsheet. You can download the template here
  • The costs included in the template should be checked by a member of the Finance Team
  • Any approvals must be obtained prior to disbursement. Please check with your service manager (or general manager)
  • All applications will be reviewed by an award panel consisting of Charity staff, a patient of the hospital who has shown their support for King's through fundraising, and a respresentative from the King's Executive team.  


Deadline for applications

The call will be open for 6 weeks to ensure all staff have sufficient time to prepare their application. Applications must be submitted by 12 noon on Wednesday 7th July 2021. Applications received after this deadline will not be considered. 


If I am successful what else would be required other than delivery of the project?

The project must be capable of delivery within 12 months from receipt of the award. The Charity reserves the right to cancel the award if there are delays longer than 12 months in drawing down the grant.

The Charity will ask the grant holders to submit short progress reports detailing the progress and/or may ask to meet with the project team/member of staff whose work is funded by the grant. 

All successful applicants will need to provide a final report on completion of the project.  A reporting format will be provided to all successful grant recipients and agreement to fulfil the reporting will be part of the Terms & Conditions of receiving the funding.


Examples of projects that have previously been successful

Some examples of projects previously funded by the Charity under a similar programme are:


Can I ask for advice in relation to the application?

Should applicants require any additional guidance in completing forms or determining whether proposed projects are in line with requirements, they are welcome to contact the Charity by email: We will be able to indicate whether the project is eligible and what you can do if there are any particular questions you don’t know how to respond to. We will not be able to give you any indication of the chances of success as this depends on the number and quality of applications we receive.